The Gynecology Center & Medispa Privacy Policy

The Gynecology Center & MediSpa Privacy Policy

Introduction
This Privacy Policy outlines The Gynecology Center & MediSpa ("we", "our", or "the Company") practices with respect to information collected from users who access our website at https://gyncenterandmedispa.com ("Site"), or otherwise share personal information with us (collectively: "Users").

We are committed to protecting your privacy and ensuring the confidentiality of your health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA), as well as applicable state privacy laws.

Grounds for Data Collection

Processing of your personal information (meaning any information which may potentially identify you with reasonable means, hereinafter "Personal Information") is necessary for:

  • Providing our services and fulfilling contractual obligations.
  • Protecting our legitimate interests.
  • Complying with legal and regulatory obligations, including HIPAA.

When you use the Site, you consent to the collection, storage, use, disclosure, and other uses of your Personal Information as described in this Privacy Policy.

HIPAA & Protected Health Information (PHI)

If you submit health-related information through our online forms, patient portal, or in communication with our office, that information may be considered Protected Health Information (PHI) under HIPAA.

We do not sell, rent, or share your PHI for marketing purposes without your explicit written authorization. Your PHI will only be used or disclosed:

  • For treatment purposes.
  • For payment and billing.
  • For healthcare operations.
  • As required by law.

We use secure, encrypted methods to store and transmit PHI. Only authorized personnel have access, and all staff are trained in HIPAA compliance.

What Information We Collect

1. Non-Personal Information
This includes aggregated usage data and technical information, such as browser type, device type, IP address, language preferences, access time, and pages visited.

2. Personal Information & PHI
Individually identifiable information, including:

  • Contact Information: Name, phone number, email, mailing address.
  • Appointment & Inquiry Details: Information provided in forms or via email.
  • Health Information: Any health history or treatment details voluntarily submitted.

Google Analytics & Google Ads

We use Google Analytics and Google Ads to understand visitor behavior and improve our marketing. These tools may collect:

  • Pages visited, time on site, device/browser type, general location data.
  • Interaction with ads and referral sources.

Important: We do not upload, store, or transmit PHI to Google Analytics, Google Ads, or any other third-party advertising platform. All health-related form submissions are collected securely and stored in HIPAA-compliant systems.

You can opt out of Google Analytics tracking by installing the Google Analytics Opt-out Browser Add-on.

How We Use the Information

  • Communicating with you regarding appointments, services, and updates.
  • Sending marketing materials you have opted in to receive.
  • Improving site performance and user experience.
  • Conducting analytics and advertising campaigns without using PHI.

User Rights

Under HIPAA and applicable laws, you have the right to:

  • Access, inspect, and obtain a copy of your PHI.
  • Request corrections to your PHI.
  • Request restrictions on certain uses and disclosures.
  • Receive an accounting of disclosures.
  • File a complaint without fear of retaliation.

To exercise your rights, contact our Privacy Officer at medispa598@gmail.com.

Retention

We will retain your PHI and personal data as long as necessary to provide our services, comply with legal obligations, resolve disputes, and enforce our agreements.

Cookies

We use cookies for site functionality, personalization, analytics, and advertising. You may disable cookies in your browser settings; however, some site features may not work properly.

Security

We use industry-standard encryption, access controls, and secure hosting to protect your information. While we take all reasonable measures, no transmission over the internet can be guaranteed 100% secure.

Third-Party Collection

Our policy only covers information collected through our Site. Third-party sites linked from our Site have their own privacy policies.

Minors

Our services are intended for adults. We do not knowingly collect information from individuals under 18 without parental consent.

Updates to This Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be posted here.

The Gynecology Center & MediSpa
598 Sterthaus Dr
Ormond Beach, FL 32174
Phone: (386) 256-2565
Email: medispa598@gmail.com

Last Modified: August 14, 2025